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Board Notes

Decembert 2017

To Collect, Preserve and Celebrate the Rich and Unique History of McDonald County

Members: Al Chapman, Chair; Karen Dobbs, President; Phyllis Chancellor, Vice President; Judy Rickett, Treasurer; Jane Lant, Secretary; Sam Alps, Alberta Anders, Angie Brewer, Judy Duncan, Gene Hall, Paul Lewis, Margarette Mitchell, Linda Patterson, Nancy Rowse, Alice Snodgrass, Lynn Tatum, Kathy Underwood

First, take note of the new Board members: Angie, Phyllis, Linda and Nancy.  We are pleased that they have joined us.  Again, we thank Tara Cosgrove and Nick Spears for their past service on the Board.  Since Karen moved from Vice-President to President we needed to appoint a Vice-President.  Nominations were sought and we are pleased that Phyllis Chancellor will be our new Vice-President for the 2018 year.  In addition, Al was nominated and voted in as the Board Chair for the 2018 year.
Each year, we ask for a qualified person from outside the Historical Society to examine our financial records to determine the status of our process and that our records are in order.  Vickie Keeler has completed her review and we expect to receive her written report by next month at which time the Board will have a chance to evaluate her report. 

Judy R. submitted the financial report for the month and we have an operating budget of $24,486.00.  In addition, Jane (as our new Fund-Raising Chair) reported that some $1400 was raised by providing food for the Republican Club meeting.   Our new budget for the next fiscal year was reviewed last month by the Finance Committee and the Board and brought back for final consideration.  The 2018 budget was approved in the amount of $45,550, essentiality the same as last year’s budget.  
As we have mentioned in the past, our new theme for the upcoming year at the Museum is to honor Veterans from McDonald County.  Their pictures and a short description of their service will be on display at the Museum beginning next May, through 2018 & 2019.  Phyllis is coordinating this project and will want to receive information between now and February.  You can see additional she has currently received 46 profiles and will, undoubtable receive many more.
Paul reported that we have now installed at the Museum and the Sheriff’s House, state of the art smoke/CO2 detectors as well as new fire extinguishers, the latter, donated by Mercy information on Facebook and our Webpage (http://www.mcdonaldcohistory.org/ ) as the profiles becomes available.  You may also contact Phyllis directly at: phyllislchancellor@gmail.com.  It’s of interest that Hospital. 

Sam reported that we received an artifact from Zella Mae Collie of a WWI Gold Star Mother banner/flag.  The Board voted to accept this artifact.

Just a reminder on your membership dues---- We’re at that time of the year when we all need to re-up our annual membership.  The forms and information are available on our webpage (http://www.mcdonaldcohistory.org/).  You may also contact Kathy, our Membership Coordinator, through the Society: PO Box 572, Pineville, MO 64856.  Our dues are $15 for individual, $25 for a family or $50 to become a “Friend” of the Society.  In our 2017 budget, we generated some 12% of our budget through membership fees.  Clearly, we hope to increase the number of members over time.   May I brag a bit and say this is a great deal & a small price to pay to help us preserve our McDonald County history and heritage.  If any questions, you may contact me directly as well.

Karen reported that the tours by the 4th grade student has completed for this year.  She added that they had Veterans attend who gave presentations and answered questions from the students.  She will plan to continue this next year after our Museum opening in May.

Margarette gave her thanks for all who participated in the Christmas event and it was reported that some 170-people toured the Museum. 

Karen, in her President’s report, brought up the need to furnish the Sheriff’s House conference room.  The previous table and chairs were the property of the Chamber and when they moved, the items went with the Chamber.  The board requested that Karen explore, along with her committee, the purchase of a conference table along with chairs.
Lynn, at our last Board meeting, presented a proposed revision of our committee and coordinator structure as well as revising duties associated with each.  It’s not that these functions were not being carried out but we have now formalized the division of labor to be a bit more equitable.  The Board approved the following additional coordinators:    Research (Al), Cleaning (Linda), Volunteer (Karen), Newsletter (Karen/Linda), Sales (Nancy/Phyllis), Promotion (Karen), Calendar(Phyllis) and Collection Management (Alice). 

That’s plenty for now…. All have a wonderful & safe Christmas and Holiday season--- A

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