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Board Notes

January 2018

To Collect, Preserve and Celebrate the Rich and Unique History of McDonald County

Members: Al Chapman, Chair; Karen Dobbs, President; Phyllis Chancellor, Vice President; Judy Rickett, Treasurer; Jane Lant, Secretary; Sam Alps, Alberta Anders, Angie Brewer, Judy Duncan, Gene Hall, Paul Lewis, Margarette Mitchell, Linda Patterson, Nancy Rowse, Alice Snodgrass, Lynn Tatum, Kathy Underwood

Good to be able to get the new year started.  Due to some bad weather we postponed our Board meeting by a week. 
As we mentioned last month, Vickie Keeler was asked to provide an external review of our financial records and make suggestions for any improvement.  The Board received the written evaluation and her comments were discussed.   In her summary statement she reported that Judy R. is doing a good job and that the Board should continue our oversight policy to ensure that our records are monitored by the Board & Finance Committee on a monthly basis.  This includes the policy that more than one person is involved in monitoring deposits and expenditures.  The Board is grateful for the generosity of you, the community and are committed to be good stewards of the funds entrusted to our care.

Judy R. gave the Treasurers report showing the Newsletter fund of $4,364 and our operating fund of $28,191.  In addition, Jane reported that some $2600 was brought in primarily due to the adoption of a portion of the Courtroom.  

Gene reported that there was a leaking pipe under the Sheriff’s house bathroom.  We assume that there is a broken pipe undoubtedly due to the cold weather.  It’s scheduled to be repaired this week.  A couple of weeks ago, Lynn reported that the heat was not working on the first floor of the Museum.  Al followed up to make sure that this was repaired which did include the installation of a new thermostat. 
Sam reported that all of the X-mas decorations have been removed and stored for the year.  She also reported that we received a series of photos of Anderson around 1900 from Larry Barnes to be copied and returned and in addition a vintage typewriter was donated by Mel Tidwell.  All of these artifacts were accepted by the Board.  Sam also reported that the Bunker group was in the process of preparing some 100 frames for the Veterans Historical display scheduled for viewing at the May 26 opening. 

In regard to membership, Kathy will be sending out reminders to our members to renew their annual membership.  As we have indicated this is a necessary source of revenue in order that the Society can continue to grow and expand the value of our Museum to the public.   As a reminder, the dues are $15/person for regular membership and $50/person as “Friends of the Society” and $25 for a family as regular membership.  May I offer a personal opinion that this is a small investment in retaining the heritage & history of McDonald County.

Lynn also reported that the Newsletter with the Annual Report for 2017 will be mailed to members this week.  In addition, there will be reminders of the annual membership renewals for the 2018 year included in the mailing.

Phyllis reported on the status of the Veterans project currently underway.  There have been some 82 veteran names & documents that have been submitted to date.  As a reminder, the cutoff date for receiving names is January 31st.  

Karen reminded us that April 7 will be our Annual Spring Benefit Dinner at the River Ranch.  We’ll provide you with additional details as it gets closer.

In her President’s Report, Karen is setting up regular meetings of the various committees, particularly involving the April 7 Banquet and the May 26 opening of the Museum for the summer and fall of 2018.
Looking forward to an exciting new year and wish that all be safe….    Al 

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