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Board Notes

July 2017

To Collect, Preserve and Celebrate the Rich and Unique History of McDonald County

Board Members: Al Chapman, Chair; Lynn Tatum, President; Karen Dobbs, Vice President; Judy Rickett, Treasurer; Jane Lant, Secretary; Sam Alps, Alberta Anders, Tara Cosgrove, Judy Duncan, Gene Hall, Paul Lewis, Margarette Mitchell, Alice Snodgrass, Nick Spears, Kathy Underwood

Following the Board’s Strategic planning session, the Board has now recommended a modification of the Historical Society Mission statement as underlined above.  Posting of our recommended Mission Statement in these Board notes will serve as a notification to the general membership of this change.  We are required to bring this to the general membership at least 30 days in advance of a change.  We will present it to the general membership at our next meeting Sept. 17, 2017 for a vote.

It is important that we recognize & thank Allyn Lord from the Shiloh Museum of Ozark History for facilitating the Board Retreat and the Strategic Planning session.  It allowed us to examine a number of issues including building on our internal strengths and finding ways to address internal weaknesses.  I won’t begin to outline details but a few goals included increasing the number of volunteers, hire part time help, improve museum grounds, insure financial accountability, build endowment, organize & catalog artifacts, make research materials available, interactive displays, increase visibility and above all increase membership.  That should keep us “employed” for another 5 years 😊 

Judy R. provided a financial report that shows that we have maintained our $10,000 reserve fund, have some $2500 in our Newsletter fund, a little over $13,000 remaining in our Preservation fund and a little over $34,200 in our Operating fund.  It’s of interest that these are about the same figures that we posted last month in the Board Notes ….at least we are holding our own----There are smaller preservation projects that still need to be done and we anticipate that the amount in our fund will cover those expenses. 

Lynn & Paul gave an update on refurbishing of the Sheriff’s House, which as you may recall is our administrative office, artifact storage and work area.  As with all historical landmarks, it requires continued upkeep.  We put a new roof and painted the outside several months ago but now it’s time to spruce up the inside.  This includes wall & ceiling repair as well as a complete paint job throughout the house.  Bids were sought and 3 were received.  Following our discussion, Kevin Hurley was awarded the bid.  It was agreed that there will need to be a heating and air unit installed in order to heat and cool the 2nd floor.  It’s necessary that stored documents and artifacts have adequate climate control.  This will be pursued and bids obtained.  In addition, the Board agreed that a number of stumps will be removed from the grounds at the Sheriff’s House and the bid by Corters Tree Service was accepted by the Board.

Karen gave us an update on the upcoming Snake County Stories.  These stories will focus on a celebration of the history and heritage of McDonald County.  The first presentation will be August 10 at the Pineville Christian Church Community Room @7:30 pm, the second will be August 11 at the Anderson Elementary School Commons @7pm and the third will be August 12 at the Arts Center in Southwest City.  Tickets for adults will be $8 and $4 for children (3-12).  The. players are: Angie Brewer, Gayla Baker, Bill Dobbs, Bill Martin, LeAnna Schlessman. (Director is our very own Natasha O'Brien Davies) and the Playwright is Meredith Ludwig. Tickets can be purchased at Arvest Bank in Anderson and Noel-Cornerstone Bank in SW City and Pineville-First Community Bank in Goodman--from Board Members and The Southwest City Arts Center and Historical Society).  We hope to see you there.

Kathy reported that we now have 227 members with 160 regulars and 67 as Friends of the Historical Society.
Lynn (reporting for Sam) listed a Quilt from Brenda Sloan on behalf of Bill Bradley; Historical books on McDonald Co communities donated by Carolyn Kubiak; a book is from Charles Burris “Anderson & the Valley of the Indian”; a medicine kit given by Sondra Thielerman.  All were accepted by the Board.

 Margarette reported that the Museum will be open on Jesse James Days, August 11-12 and we would need a number of Docents available as the Museum is open most of the day during both days.

As the Board discussed a few months ago, we plan to purchase a high-quality scanner in order to begin to scan a large number of newspapers, documents, books, etc. to assist in their preservation.  Kathy will explore the type of scanner that could suit our needs & bring the info to our next Board meeting.

The staff at the Pineville City Hall made a request to Lynn to open the Museum when visitors come to the Pineville Welcome Center that would like to see the Museum.  The Board agreed that we would provide a call list of volunteers to the City Hall staff that would come in to open and provide a tour of the Museum.  She also announced a work day this Saturday @9am at the Sheriff’s House.  Need to shelve and move items in anticipation of the painting and repair mentioned above. 

Paul made a proposal that we consider obtaining additional fire extinguishers for the Museum.  Karen will contact fire department personnel to get an evaluation of how many and where they should be located.
Enuf for now… All be safe..  Al

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