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Board Notes



April 2018

 
To Collect, Preserve and Celebrate the Rich and Unique History of McDonald County

Members: Al Chapman, Chair; Karen Dobbs, President; Phyllis Chancellor, Vice President; Judy Rickett, Treasurer; Jane Lant, Secretary; Sam Alps, Alberta Anders, Angie Brewer, Judy Duncan, Gene Hall, Paul Lewis, Margarette Mitchell, Linda Patterson, Nancy Rowse, Alice Snodgrass, Lynn Tatum, Kathy Underwood

We’ve had some new members join so, as I have in the past, a reminder of the purpose of these notes is to keep our membership up to date on the activity of your Board.  Not official minutes but to briefly outline some of the major actions & discussions. 

Judy R. presented the Treasurer’s report showing that the working budget is at $43,252.98 including some $3,339 remaining in the Newsletter fund, $600 in the preservation fund and $270 left in the Dorfman fund.  As long as we are dealing with funds, wanted to give some of Jane’s results from the Benefit Dinner held April 7 at the River Ranch in Noel.  As you probably know, these funds are used to “keep the doors open” and are critical to the maintenance of our Museum and Sheriff’s House.  This may be a good point to emphasize that we have no salaried employees but “tons” of volunteers & volunteer hours.  Please remember the number of hours that Jane and so many others put in to make this the success that it was.  Our preliminary results from the Benefit showed a gross amount of some $18,125 raised.  Lynn provided comparative data from previous years which showed an increase of some $3,000 over last year.  Needless to say, as the final expenses, including food, come in they will be paid out of the gross figure.  Jane provided a detailed listing of individual contributions including those buying dinner tickets------ You can’t believe the number of people who have joined in and participated in our Benefit Dinner-----absolutely overwhelming------We had a little over 200 attending, again showing an increase over last year.  We consider this a fantastic & fun event and have scheduled it again for next year at the same place on April 6, 2019…..plan ahead….

As we mentioned in our last months Board notes, Paul and his committee are continuing to develop plans for the Board to consider on reworking the grounds around the Sheriff’s House.  First, we did receive the bronze plaque that will be mounted on the front porch wall designating this as a Historical house.  The Board continued discussing the fencing and completion of the back area including parking & fencing.  Clearly, we are still in the process of developing ideas as well as getting quotes.  In the meantime, Al will present our thoughts to the Pineville City Council/Mayor at the earliest opportunity in order to keep them in the loop. 

Lynn also reported that Jesse Provell of Tint Works, has just finished installing tinting to our Museum windows.  As you may know, preservation of delicate museum artifacts requires that we protect them from light as much as possible.  We want to specifically thank Jesse for providing the materials and labor of installation at no cost to the Society.  For that we are so grateful.

As an update, Sam said that all 113 veterans photo displays are finished and will be ready for the May 26 History Live Museum opening for the 2018 season.  Until you have seen the displays you can’t realize the amount of work that Phyllis did in initiating and bringing all of this together, Lynn’s work on the photos, and Sam and the Bunker Hill group on the framed borders.  You will all be so proud.  Phyllis also indicated that there were an additional number that may not have had photo’s that could be reproduced but these and others that may come in later will be placed in notebooks available for preservation and viewing.  While on the subject of our veterans, Phyllis also mentioned that we will be celebrating our veterans on Veterans Day, Nov. 11 at the Museum with details to follow.  In addition, Sam reported that the Dorfman closely resembling Jo Pearcy has arrived and the Jo Pearcy Classroom will be ready for display at our May 26 opening.

Sam presented artifacts to include log cabin construction tools donated by Nick Spears and 4 boxes of books relating to the history of the Ozarks including McDonald County, wall hangings and paintings donated by the Pineville Library.  These were accepted by the Board.

Karen, on behalf of the Education Committee, reported that contact has been made with the High school history class and Jonathan Holz.  The purpose is to provide training to the students to serve as docents for the upcoming year, both as an educational experience as well as assisting us with help on the touring of the Museum.
 
Kathy reported that we have 169 regular members & 61 Friends of the Society totaling some 230.  Again, if you haven’t “reupped” or if you have a friend that you think should join, that would be wonderful.

Alice gave an update on the entering of our collection of artifacts, etc. into a database.  It appears that things are moving along with the deadline of around the 1st of the year to be finished with the initial input.  As a favorite issue of mine, I want all to realize how many years we have been waiting until we had the ability, facility & the personnel to identify and categorize the valued historical items that the community has entrusted to our care. 

Phyllis also reported on the Calendars and Linda /Karen reported on the Newsletter and both are on schedule.

Margarette reported on the finalization of our History Live Event--- our annual opening of the Museum--- for the summer and fall.  Again, organizing this is one of the most time-consuming events of the year.  The Board members will all be available to assist, particularly as Docents.  The date again, is May 26 and certainly want all to be sure and put this on your calendar.  To follow up on the Veterans display, there will be a special showing for those families who have contributed. 

Karen reminded the Board of the date for the upcoming Board Retreat on June 23.  As you know, the Board uses this time to take a look at the past year, what was good and maybe not so good and plan for the upcoming year.  Also remember that our next General Society meeting will be July 15 at the Pineville Community Center at 2pm.  Hope to see you there.

Been a busy time but that’ll do it for now… all be safe...  Al







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